Privacy Policy
Effective Date: 06/01/2022
Last Updated: 02/09/2025
Introduction
Soprosyne Counseling Services(“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, www.sophrosynecounseling.com (the “Site”). By using our Site, you agree to the terms outlined in this policy.
Information We Collect
We may collect the following types of information:
Personal Information (provided voluntarily):
Name, email address, phone number, or other contact details submitted via contact forms.
Information provided when scheduling appointments.
Non-Personal Information:
IP addresses, browser types, and analytics data collected automatically.
Cookies and tracking technologies that enhance user experience.
Protected Health Information (PHI):
If you are a client, any PHI shared through secure forms or communications is protected under HIPAA regulations.
How We Use Your Information
We use your information for the following purposes:
To respond to inquiries and schedule appointments.
To provide therapy-related services and communicate with you.
To improve our website’s functionality and user experience.
To comply with legal and ethical obligations.
How We Protect Your Information
We implement appropriate security measures to protect your personal and health information. However, no online transmission is 100% secure. If you send sensitive data electronically, you do so at your own risk.
Sharing of Information
We do not sell or share your personal information with third parties, except in the following cases:
Legal Compliance: If required by law, court order, or subpoena.
Service Providers: Trusted third parties that assist in scheduling, payment processing, or website maintenance.
Emergencies: If there is a risk of harm to yourself or others, as required by professional and legal obligations.
Cookies and Tracking Technologies
We may use cookies and analytics tools to improve website performance. You can manage cookie preferences through your browser settings.
Your Rights
You have the right to:
Request access to your personal information.
Request corrections to inaccurate information.
Request deletion of certain personal data, subject to legal and ethical limitations.
Third-Party Links
Our website may contain links to third-party sites. We are not responsible for the privacy practices of external websites.
HIPAA Compliance
If you are a client, your Protected Health Information (PHI) is handled in accordance with the Health Insurance Portability and Accountability Act (HIPAA). A separate Notice of Privacy Practices detailing your rights under HIPAA will be provided to you during intake.
Privacy Policy:
Sharing of Personal Information:
We do not share, sell, or disclose your personal information or mobile opt-in data to third parties without your explicit consent, except where required by law. Your information is kept confidential and used solely for the purposes you have agreed to. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with third parties. Text messaging opt-in data is not being shared with third parties.
Opting Out of Text Messages:
You have the right to opt out of receiving text messages from Sophrosyne Counseling Services at any time. To opt-out, you can reply "STOP" to any text message you receive from us.
Consent and Opt-In:
By providing your phone number and opting in to receive text messages, you consent to the collection and use of your personal information as described in this policy. We ensure that your consent is obtained explicitly and that you are informed about the types of messages you will receive.
Changes to This Policy
We may update this Privacy Policy periodically. Any changes will be posted with an updated effective date.
Contact Us
If you have questions about this policy or your privacy rights, please contact us:
📍 Sophrosyne Counseling Services
📞 225-297-1100
📧 sophrosynecounseling@hushmail.com
🌐 www.sophrosynecounseling.com